If you’re a life coach looking to keep your appointment organized, avoid overbooking, reduce no-shows, and save yourself some time, then what you need is a reliable coaching scheduling software.
Be sure to keep reading to discover the best ones for coaches like yourself. For now, here’s a quick summary:
- Practice – Best for small business coaches
- Paperbell – Best comprehensive software
- Honeybook – Best customization
- CoachVantage – Best for setting up cancel and reschedule policies
- Simply.Coach – Best calendar and video conferencing integration
- Delenta – Best insightful reporting
- Bonsai – Best all-in-one software
Table of Contents
Best Scheduling Software for Coaches
When it comes to managing your coaching appointments, having the right scheduling software can make a world of difference.
Let’s examine some of the best options for you:
Practice
Practice is an all-in-one coaching platform that includes a built-in scheduling tool. You can embed the scheduler on your site or simply share it via URL, though currently, it only integrates with Google Calendar.
The dashboard is straightforward and user-friendly; you can set breaks, manage booking windows, create custom schedules, and more.
If you decide to take the afternoon off on-the-fly, simply update your availability, and all associated schedules will be updated automatically.
Another great feature is the ability to create packages and payment plans. This lets you offer a catalog of services and customize how clients pay, which can streamline your billing process.
Plus, you can integrate forms into the scheduling process. Whether you need clients to fill out something before or after a meeting, it’s all built-in.
- Price: Starts at $4/month with an annual subscription
- Free trial: 7 days
- Best for: Small coaching businesses looking for simple and budget-friendly scheduling software
Check out our full review to learn more about Practice’s features and advantages.
Paperbell
If you’ve done any research on coaching software, you’ve probably come across Paperbell. It’s one of the most popular platforms for managing a life coaching business, and its scheduling functionality can help you avoid common scheduling headaches.
What sets Paperbell apart is its integrated billing system. Clients pay upfront when they book their sessions, so you don’t have to chase down invoices. This not only makes your life easier but also makes sure that clients are committed to their appointments.
Another great feature is time-blocking, which allows you to plan when you’ll work with clients and when you’ll focus on other activities. This helps you control your schedule and avoid double bookings.
Plus, you can easily set up automated reminders to keep clients always on track.
- Price: Starts at $47.5/month with an annual subscription
- Free trial: Free up to 1 client (no time limit)
- Best for: Coaches who want a more comprehensive scheduling solution
Paperbell is impressive software with many coach-specific features. To learn more about this platform, read our review.
Honeybook
Honeybook makes scheduling easy and customizable with your own colors and logo. More importantly, it lets you organize your schedule in just a few clicks. Set your availability, share a link, and clients can easily book a time that works for them.
If you offer different types of sessions, HoneyBook has you covered. You can create multiple appointment types, like a 30-minute discovery call or a full-hour session. To avoid back-to-back appointments, you can add time buffers before and after each session.
Plus, you can personalize confirmation messages to give communication with clients a bit of a special touch.
- Price: Starts at $16/month with an annual subscription
- Free trial: 7 days
- Best for: Coaches who prioritize user-friendly dashboard
Our Honeybook review uncovers the full spectrum of its functionalities—don’t miss out if you’re considering this software.
CoachVantage
CoachVantage is designed specifically for life coaches, so it’s no wonder it offers many smart scheduling features that can take your coaching practice to the next level.
Clients can book appointments directly from your scheduling page or through their client portal (another nifty feature). And to minimize the risk of clients missing their sessions, you can configure email reminders and even set up rules and procedures for how and when clients can cancel or reschedule their appointments.
Unlike other software that only syncs with Google Calendar, CoachVantage supports synchronization with Google Calendar, iCloud, and Outlook.
You also have the flexibility to define different types of appointments, such as virtual mastermind classes or in-person workshops.
- Price: Starts at $26/month with an annual subscription
- Free trial: 14 days
- Best for: Coaches who could benefit from setting up cancel and reschedule policies
To learn more about what CoachVantage offers, read our in-depth review.
Simply.Coach
Simply.Coach provides top-notch scheduling software for coaches that has really fantastic integration capabilities. You can link the platform with both Google and Microsoft calendars and run sessions via Zoom, Google Meet, Microsoft Teams, or Cisco Webex.
Clients can easily book their own sessions through your customized Showcase Page. This public booking page syncs with your calendar, shows your availability, and even converts time zones automatically.
You can customize your availability for different session types and days, organize your calendar by session categories, set buffer times between appointments, and keep certain sessions private.
The Digital Tools feature lets you create customized intent and pre-session forms, making the discovery process smooth and efficient. Clients who book discovery sessions are automatically turned into leads, helping you follow up and secure more clients.
- Price: Starts at $9/month with an annual subscription
- Free trial: 14 days
- Best for: Coaches who need seamless integration with various calendars and video conferencing tools
And there’s even more to Simply.Coach than just scheduling. Check out the full range of features in this review.
Delenta
Delenta‘s scheduling tool is simple, straightforward but covers all the essentials for seamless bookings. You can integrate it with Google and Outlook Calendars and set up to three customized reminders (whether that’s a day early, one hour before the session, or 15 minutes before).
The user-friendly scheduling dashboard makes it easy to keep track of everything. Clients can book, reschedule, and cancel sessions, with all changes automatically reflected in your calendar.
Plus, it stores all your session information and provides real-time insights, helping you always stay on top of your meetings.
- Price: Starts at $19/user/month with an annual subscription
- Free trial: 14 days
- Best for: Coaches who want a simple scheduling tool with insightful reporting
Delenta is more than just a scheduling tool. It also includes a course creator, CRM, payment solutions, and more. For the full scoop, check out our comprehensive review.
Bonsai
Bonsai is one of the most comprehensive all-in-one solution for life coaches, offering a versatile scheduling tool that can really streamline your business.
Similar to some platforms we’ve already mentioned, Bonsai provides a booking page that you can share using a link or easily embed on your website. Plus, it supports calendar synchronization with Google, iCloud, and Outlook.
Another great feature is automation. It allows you to send forms automatically after a contract is signed, schedule meetings when a form is filled out, or send thank-you emails after invoices are paid—saving you loads of time.
Bonsai also makes the payment process easy, letting you charge clients in advance for sessions or recurring meetings. This way, you get paid on time, and still get compensated for no-shows.
- Price: Starts at $21/month with an annual subscription
- Free trial: 7 days
- Best for: Coaches who want to run an entire business from a single software, including scheduling
To explore Bonsai’s full range of tools and features, check out our review.
Conclusion
Finding the right scheduling software can revolutionize your coaching business. It helps you keep your appointments organized, cuts down on no-shows, and frees up more time for you to do what you love—coaching.
Whether you’re looking for something simple and budget-friendly like Practice, or a comprehensive all-in-one solution like Bonsai, there’s a tool out there for you.
These software options come packed with features like automated booking, calendar synchronization, and even payment processing, making your life a whole lot easier.
If you’re looking to explore more fantastic life coaching software options, check out our list of top picks. You’ll find plenty of great choices that can take your coaching business to something that you’re really gonna be proud of.
The Life Coach Magazine staff is your team for high-quality content on topics from personal development, to coaching tips, to how to grow your coaching business.
