The Best Life Coaching Software (Plus Discounts!)

Last updated on July 16, 2024

Do you want to handle your coaching business more effectively? Do you want to improve your organization and spend more time on the coaching aspect of your business? Life coaching software can make that happen.

Software for life coaches is a tool tailored to coaching needs that helps you streamline your day-to-day work, such as bookings, communication with clients, invoicing, and more. These handy tools are an easy-to-use and cost-effective solution to providing a higher quality service, maintaining clients’ engagement, and allocating the time you’d otherwise spend on tedious tasks to more important things—like scaling your business! 

Here are the all-in-one coaching software platforms that made our list:

• Practice.do
• Paperbell
• Delenta
• CoachVantage
• Honeybook
• Coaches Console
• Simplero
• CoachAccountable
• UpCoach
• Bonsai
• Profi
• Life Coach Hub
• Simply.Coach

If this list feels overwhelming, don’t worry! Keep reading below for our recommendations and reviews, to help you choose the best life coaching software for your business.

What Kind of Software Do I Need? 

There are many different types of life coaching software, from complete coaching solutions to single digital tools. How can you know what software you need? 

Here are some of the questions that you should consider when browsing for the right life-coaching business software:

• What will I use it for? – Consider which tasks you want to improve or automate. Do you want to spruce up your website or allow clients to schedule sessions automatically? Making a list of tasks that you need help with can lead you to the best software for your needs.
• What is my digital tools budget? – Your digital transformation also depends on how much you can invest in software. If your budget is generous, you can even combine several tools to cover each gap.
• What are my growth plans? – Some software pricing plans are for a limited number of clients and are designed for smaller businesses. So, if you have a growth action plan set in motion that will expand your business, that might affect your choice of software

Now, let’s see what types of platforms are available for you to choose from.

Life Coaching Platforms

The primary objective of life coaching software is to help with building a lucrative coaching business that serves the best interests of the client. With the development of technology and the increased popularity of the life coaching industry, tech-driven minds have developed software that focuses on making the coaches’ lives easier. 

Many life coaching platforms provide an all-in-one solution for life coaches. So, the first step would be to check which requirements from your list the software checks off, and whether you even need any additional platforms.

The features that all-in-one life coaching platforms generally include are:

• Scheduling sessions and group coaching
• Invoicing and payments
• Client management
• Communication and messaging
• Data collection and analysis
• Content delivery
• Website builder
• Email marketing

Other Software

Despite the effort to combine all helpful life coaching features in one software, you might not be able to feed all birds with one scone with a single all-in-one platform. Or, you might already have everything in place except that one element of your business that needs some digital assistance.

If you need additional software to automate a specific activity, you can add one of the following useful tools. 

• Scheduling and calendar software – There are digital tools that you can use for scheduling sessions. You won’t need to manually schedule clients or keep track of your upcoming sessions. 
• Email software – If you want to power up your email marketing, you can get email software to grow your mailing list and streamline your email campaign. 
• CRM software – Customer relationship management (CRM) technology will keep your client data in one place and help you manage your interactions with clients. 
• Communication and video call software – A lot of coaches do online mentoring, so this calls for great communications and video software so your clients can have a seamless coaching session. 
• Productivity and task management software – Keep your activities and responsibilities in line with task management software. Useful features like reminders and notifications will ensure that your organization is at the highest level. 
• Website – Your website is your portfolio, your business card, and your sales magnet. An attractive website can be a strong selling point, and you can set up a professional website on your own with website-building tools that come with ready-made and customizable templates. 

Best Life Coaching Software by Type

It’s undeniable that there are many great apps out there that swear to be life-changing tools for coaches—but which can truly rise to the task? 

To help you take your pick from the best of the best, we’ve created a list of the most helpful and best-reviewed all-in-one life coach software and single-purpose tools. 

Life Coach Platform Software

Here’s a rundown of the top do-it-all software for coaching:

Practice

As an all-in-one software, Practice will consolidate your business management tasks. The tool is loved by coaches from various industries due to its simplicity, smart automation, flexible payment options, integrated client communication, and branding possibilities. One of its top advantages is that the fee isn’t defined by the number of clients.  

Features:

• Scheduling
• CRM
• Client portal
• Automation
• Customization
• Group coaching 
• Communication 
• Forms
• File storage
• Invoicing and payments
• Contracts
• Mobile app
• Integrations (Google, Stripe, and Zoom) 

Pros: 

• Comprehensive features
• Automation
• Flexible payment options
• 200+ forms and templates
• Customization
• Great customer support
• 7-day free trial and free onboarding session

Cons:

• No website builder
• No marketing tools

Pricing: Starts at $28 per month. Use the codes LCM for 50% off your first two months and LCM1 for an additional $5 savings off the already-discounted annual plan.

Our recommendation: Practice is best for coaches who want a one-stop-shop solution for their business of one without having the pressure of increasing software costs as their business scales. To see everything Practice has to offer, check out our review.

Paperbell

Paperbell was created by a coach for coaches, and it is a comprehensive do-it-all software with a long list of features. It is super intuitive for both coaches and clients. Paperbell gifts you a free account so you can give it a test run through your first client.

Features: 

• CRM
• Client portal
• Scheduling
• Payments
• Contracts
• Custom landing pages
• Digital downloads
• Intake surveys
• Custom shop page
• Group sessions
• Reminder emails
• Integrations (Google Calendar, Zoom, Skype, Zapier, PayPal, etc.)

Pros:

• Diversified package structure (free discovery sessions, monthly subscriptions, group coaching, digital content, and packages of sessions)
• No client limitations
• Easy to use
• Intuitive
• Various service offerings
• Free account for one client

Cons:

• No task management feature
• No website builder, just a landing page builder

Pricing: $47.50 per month or save $114 with a one-time flat fee for the whole year.

Our recommendation: Paperbell is best for coaches who want comprehensive and affordable software that manages every aspect of their coaching business and allows them to grow without limitations. For the full scoop, read our comprehensive review.

Delenta

Delenta is a fully integrated coaching software that will manage all your coaching responsibilities and simplify your business processes. They are consistently working on improvements, and as of recently, you can brand your contracts by adding a logo and footer and making your coaching website mobile accessible. What we also like about Delenta is that it is suitable for both individual and group coaching sessions.

Features:

• CRM
• Custom branding
• Creating and selling courses
• Calendar and scheduling
• Landing page builder
• Payments
• Contracts
• Community
• Reports
• Integrations (Zoom, MailChimp, PayPal, Outlook, Stripe, Zapier, and Google Calendar)

Pros: 

• Mobile app
• Lots of integrations
• Easy to use
• Group sessions
• Customizable landing pages
• 30-day trial

Cons:

• No marketing feature
• Limited course creation features
• Limited number of clients per plan

Pricing: Starts at $19 per month, with the possibility of scaling up to Delenta’s most popular plans, the Premium and Teamwork options. For a limited time, Delenta is offering 50% off your first purchase of their product, whether it be a monthly or yearly plan. Just use the code LCM50 to get the discount.

Our recommendation: Delenta is best for coaches looking to grow and scale their business in one place. This affordable all-in-one software is easy to master, and it grows with you as your business expands. For all the details, see our Delenta review.

CoachVantage

CoachVantage is a powerful, cloud-based, all-in-one coaching software designed to help life coaches streamline their practice. This tool offers a wide range of features that include managing clients, sessions, contracts, goals, and more. With CoachVantage, you can create coaching plans, log your hours, and track clients’ progress. They have also announced that group coaching functionality is soon to come. 

Features:

• Scheduling
• Client management
• Invoicing and payment
• Contracts
• Resource Library
• Progress tracking
• Integrations (Zoom, Google Calendar, Outlook Calendar, Apple iCal, PayPal, and Stripe)

Pros: 

• Resource Library 
• Create and sell one-on-one coaching programs
• Forms and questionnaires
• Log coaching hours
• Personal branding (interface, invoices, sign-up pages, client portal, and emails to clients)
• Intuitive and modern interface
• Numerous integrations
• Robust features

Cons:

• No marketing or website-building tools 

Pricing: Starts at $26 per month 

Our recommendation: CoachVantage is best for coaches who want a comprehensive, user-friendly, and life-coaching specific tool that will cover all aspects of their business and allow them to brand their work. Could this be the right software for you? Read our review to find out.

Honeybook

If you want to manage clients, book sessions, handle contracts and payments, and keep your clients engaged all from one platform, you might like Honeybook. This robust tool can replace numerous apps and give you access to daily tasks from a single platform. 

Features: 

• Invoices and proposals
• Scheduling
• Contract signing
• Automation 
• Integration (Google Calendar, Zoom, Gmail, etc.)
• Mobile app
• Templates for pricing guides and brochures

Pros: 

• Automated follow-ups and responses
• Reminders
• Schedule recurring payments
• Mobile app

Cons:

• No website builder
• No group sessions
• Must create a new project and new invoice for every client

Pricing: Starts at $16 per month. New subscribers get 50% off with our link.

Our recommendation: Honeybook is best for coaches who want simple software with an emphasis on keeping the clients engaged, fast scheduling, and collecting data. Want to learn more? Read our Honeybook review.

Coaches Console

Coaches Console has all the life coaching software essentials, like client management, scheduling, billing, organizing, and marketing. You can find free coaching resources on their website, like the Coaching Business Blueprint and an ebook on growing your coaching business. 

Features: 

• Scheduling
• Client management
• Private client portal
• Billing and invoicing
• Courses and content delivery
• Marketing website builder
• Email marketing
• Shopping cart
• Reporting
• Pre-built templates (forms, coaching agreements, documents, email sequences, and even a full course)
• Multiple levels of security (secure pages, password protection, and 256-bit encryption technology)
• Synchronization with Google Calendar, iCal, and Outlook

Pros: 

• Appointment Type feature for setting up different types of appointments and booking criteria
• Simple and intuitive
• Numerous pre-built templates
• Appointment types feature
• 30-day money-back guarantee

Cons:

• An additional $50 per month fee for the shopping cart module
• Coupons and discounts can’t be applied when billing clients
• On the pricier side compared to some other coaching software

Pricing: Starts at $147 per month

Our recommendation: Coaches Console is best for coaches who want feature-rich software that’s also simple to use. For more details, read our in-depth review.

Simplero

Simplero is designed to take care of all of the tasks that come with being a professional coach. Its focus is on educating, engaging, and attracting clients. You can rely on it for building a high-converting landing page, content delivery, email marketing, sales funnels, and payments. 

Features: 

• Client insights 
• Website builder
• Email marketing and automation
• Landing pages builder with high-converting templates
• Affiliate management space
• Subscriptions
• Payments
• Upsell, Downsell, and Order Bump features
• Course delivery
• Client community groups

Pros: 

• Unique features like Upsell, Downsell, and Order Bump (for incentivizing more purchases), affiliate management space, and landing pages with high-converting templates
• For selling both physical and digital products
• Feature customization
• 14-day free trial

Cons:

• Complex pricing plan
• Pricing increases as the number of client contracts grows
• Doesn’t integrate with Google Calendar, Mailchimp, Zapier, Gmail, Slack, and many other useful apps

Pricing: Starts at $70.80 per month starting at 500 contacts; Pricing plans depend on the number of contracts

Our recommendation: Simplero is best for coaches who want to upscale their business by improving their sales processes and starting an affiliate program. Read more about Simplero in our comprehensive review. 

Coach Accountable

CoachAccountable is a mobile-friendly platform that offers a variety of coaching management functions and can help you with numerous coaching tasks. It can automate your workflow while also collecting valuable data about your clients. 

Features:

• Scheduling
• Client management
• Contracts
• Activity history
• Team management
• Reporting
• Invoicing and payments
• Course authoring and selling
• Integrations (Zoom, Zapier, Stripe, PayPal, Google Calendar, Outlook Calendar, Apple iCal, etc.)

Pros: 

• Different payment plans for clients
• Easy-to-buy format of coaching packages
• Mobile-friendly
• Numerous integrations
• Detailed reports

Cons:

• Pricing plans based on the number of clients
• No website builder

Pricing: Starts at $20 per month for up to 2 clients

Our recommendation: CoachAccountable is best for coaches who don’t have a lot of clients and who find it important to provide their clients with several payment options. To learn more about CoachAccountable, see our review.

UpCoach

UpCoach has one simple goal—to make managing your coaching business easy, centralized, and stress-free. You can use UpCoach to work with clients individually or in groups as well as for coaching students, since you can create mastermind projects for aspiring coaches. To find out more, you can access their demo video for free. 

Features:

• Scheduling
• Client management
• Course creation
• Program builder and program templates
• Habit tracker and to-dos
• Interactive worksheets
• Communication
• Built-in Drive block to upload and share documents
• Integrations (Google Sheets, Google Docs, Airtable, Miro, Zoom, etc.)

Pros: 

• Drag-and-drop program builder
• Assigning courses, to-dos, new habits, and worksheets to clients
• Creating a community for clients

Cons:

• No marketing features
• No sales funnel 
• No contract signing feature
• No website builder

Pricing: Starts at $29 per team member per month for up to 30 clients

Our recommendation: UpCoach is best for coaches who want easy-to-use software for creating programs and improving their organization and task management.  Learn more about UpCoach’s offerings in our handy review.

Bonsai

Bonsai has both the “looks and the brains;” it is one of the most comprehensive tools on the market with a stunning and intuitive design. It offers many useful features that will help you manage your business from top to bottom, but what’s unique about it is that it provides a complete financial solution—from accounting to taxes to banking.

Features:

• Scheduling
• Client management 
• Contracts and e-signing
• Invoicing and payments
• Financial management 
• Client portal
• Client intake forms
• Session notes
• Prebuilt and customizable templates
• Collaboration tools
• Integrations (Gmail, Google Calendar, Zapier, QuickBooks, etc.)

Pros: 

• Financial management
• Project organization through task management, timesheets, and uploading documents
• Hundreds of customizable templates, including coaching-specific templates
• Onboarding and feedback forms

Cons:

• Add-ons like Tax Assistant and Partners cost extra 
• No marketing tools
• No website builder

Pricing: $17 per month for unlimited clients and up to 5 project collaborators

Our recommendation: Bonsai is best for coaches who want to run their whole business from a single software and who want a financial solution within their life coaching software. Could Bonsai be the program for you? Find out more in our review.

Profi

Designed for coaches, therapists, consultants, and trainers, Profi is a popular solution in the consulting industry. This software works well for solopreneur coaches, teams, and big coaching organizations, so it can serve you in each stage of your business. They’ve announced that the Client Management feature is coming soon, which will make the software even better. 

Features:

• Scheduling
• Client portal
• Automated billing system
• Forms and journaling
• Building programs and curricula (replaces Teachable, Kajabi, Thinkific, and Instapage)
• Community and membership
• Messaging
• Secure video calls and chat (replaces Zoom, Google Meet, and messengers)

Pros:

• Features that replace popular apps (video calling and program creation)
• Branded client portals
• Built-in video feature and chat
• Co-hosting programs with other professionals
• Journaling
• 30-day free trial

Cons:

• Doesn’t have CRM at the moment
• No website builder
• No marketing tools
• On the pricier side compared to some other coaching software

Pricing: Starts at $99 per month for up to 100 clients

Our recommendation: Profi is best for medium to large coaching businesses that need intuitive software to manage a long list of clients with ease. To discover more about Profi, check out our review.

Life Coach Hub

Life Coach Hub has a strong focus on helping coaches grow their businesses and their income. With that goal in mind, they offer self-guided courses for passive income, tools for client engagement, as well as marketing and website packages (for an additional charge) for a fully customizable and branded website. 

Features:

• Scheduling
• Client onboarding
• Client management
• Coaching forms
• Contracts
• Payments
• Progress tracking
• Content delivery
• Deep client engagement
• Record keeping

Pros: 

• Interactive and self-guided courses
• Coaching tools like journaling, goal setting, and resource sharing
• Free for up to 2 clients 
• Robust features
• Online secure payments
• E-commerce shop

Cons:

• Marketing and website-building tools cost extra

Pricing: Starts at $17 per month for 3-4 clients and 3-8 course members

Our recommendation: Life Coach Hub is best for coaches who want an end-to-end solution, and it can be a one-stop-shop solution for beginners who can use this software to set up an engaging website, market their services, and manage their coaching business. Read our comprehensive review to learn more.

Simply.Coach

Simply.Coach is a complete software solution for life coaches across different niches, and it has glowing reviews on multiple review platforms. It’s distinguished by comprehensive client management features, diversified solutions for offering coaching services, and software for both solo entrepreneurs and coaching businesses.

Features:

• Scheduling 
• Group coaching
• Client workspace
• Automation
• Branding
• Goal and development planning
• Coaching programs 
• Resource and content library
• Embedded video conferencing  
• Client coaching hours log
• Forms and questionnaires
• Invoices and payments
• Contracts
• Reports 
• Integrations (Google, Zapier, Office 365, Zoom, Teams, PayPal, and more)

Pros: 

• All-in-one solution
• Group coaching
• Embedded video sessions
• Great customer support
• 14-day free trial 

Cons:

• No website builder
• No marketing tools

Pricing: Starts at $9 per month for solopreneurs; Starts at $50 per month + $29 per month per added coach for businesses.

Our recommendation: Simply.Coach is best for coaches who want to seamlessly deliver and manage all their coaching services, whether they are entrepreneurs or collaborate with a team of coaches.

Others 

If you haven’t found what you’ve been looking for, or you simply want more options, you can also check out these all-in-one life coach management software:

• Coaching.com
• Nudge Coach
• Fons
• My Coach Office

Scheduling & Calendar Software

All the best coaching software includes scheduling features and calendar integration. However, if you’re still not ready to commit to comprehensive software and you only want to automate scheduling sessions, here are the tools we recommend: 

• Calendly – This is possibly the most popular scheduling automation platform. It has a clean interface and can integrate with Zoom, Zapier, Teams, PayPal, and other apps. 

• Acuity Scheduling – Acuity Scheduling is an all-in-one appointment manager that can automate your scheduling, reminders, and payments. What makes this tool good for coaches is that, besides generic appointments, you can also offer booking packages, certificates, memberships, and group sessions.

Email Software

Email marketing is a big part of a coaching practice, and many professional coaches use this strategy to build loyalty and entice purchases. Since not many life coach software provides email marketing functionality, you can employ these apps:

• Flodesk – Create gorgeous and high-converting welcome offers, newsletters, sales announcements, and more with Flodesk’s super intuitive email builder. You can also set up powerful email marketing automation and opt-in forms. With our link, you can get 50% off.

• MailChimp – Built for growing businesses, MailChimp can help you with email creation, automation, segmentation, and relevant insights about your email activities. 

CRM Software

Client management is included in almost every coach management software, but if you’re unhappy with that feature in your all-in-one software, or if you want a tool that operates just as a CRM, you can check out these platforms:

• Pipedrive – Pipeline’s attractive and intuitive dashboard will make it easy for you to keep track of your clients. You can set up your pipeline and activity reminders, track sales progress, and review analytics to automate growth. We love the drag-and-drop functionality of the sales pipeline and that this tool supports over 350 integrations. 
• Hubspot – Praised for its simplicity, Hubspot can be an ideal option for those who want a clean interface and all the tools for marketing, sales, customer service, and content management within one software. Get started with its free tools to test it out. 

• Agile CRM – This all-in-one CRM software can automate your sales, marketing, and services. You can use it for contact management, tracking sales stages, scheduling, project management, and more. 

Communication and Video Call Software

Integrations with video and communication apps are one of the essential features of life coach software. If you’re not using software for coaches just yet, or you don’t like the built-in video option that some tools (like Profi) have, you can rely on these popular apps:

• Zoom – The most popular video calling software, Zoom, has numerous video meeting options, including a conference room system, waiting room, online webinars, and community events. It also doubles as a phone system, chat, whiteboard, and resource for ​​conversation analytics.

• Skype – If you’re looking for simple video and chat software that everyone is familiar with, Skype may be the best choice. Besides video calling, you can use Skype for messaging, screen sharing, recording sessions, and phone calls. 
• Google Meet – Avid all-things-Google users might find their perfect pick in Google Meet, a video communication service for video calls, meetings, and conferencing. 

Productivity and Task Management Software

Despite many organizational features, life coaching software doesn’t necessarily provide task management that can make it easy for you to create to-do lists and keep your work organized. If you want to boost your productivity with task management software, here are our recommendations:

• Asana – Available on the web and mobile, Asana will help you stay on track with your responsibilities, keep your coaching projects organized, and keep an eye on deadlines. Its best features are the beautiful and intuitive design, workflow builder, Kanban boards, to-do lists, shared calendar, progress tracking, and numerous integrations. 
• Trello – Create your own workplace, assign tasks, and have a clear overview of project development with this easy-to-use tool. What makes Trello stand out is that you can choose among hundreds of templates for documents, marketing, project management, and more.

• Notion – Extremely customizable and simple to use, Notion can help you build your workplace as you like it. Everything is drag and drop, so you’ll master using Notion in seconds. In addition to typical project creation and task management, this tool allows you to centralize your knowledge and resources with its Wikis functionality.

Website

A website is a must-have for coaches, but a website builder isn’t a must-have for life coaching software. While some tools offer landing page builders, and some (like Coaches Console and Simplero) even offer a website builder, if you don’t find this feature in a tool you want, use these platforms to put together a slick website with ease: 

• SquareSpace – Browse through numerous website templates, fonts, color palettes, and tools to make your own branded website. Anyone can be a website designer with Squarespace, and if you need aesthetic inspiration, you can check out their collection of websites made by Squarespace users.
• Go Live – If you really want to make your website stunning and unique, you can use GoLive to find designer Squarespace templates. You can even filter the search by coaching industry and style. For 10% off, use coupon code LIFECOACHMAG. 

• Lovely Impact – Made for coaches by coaches, Lovely Impact offers gorgeous Showit templates. You have complete creative control, so you can customize the templates to fit your style. 
• Wix – Build a website you want from scratch with this user-friendly website builder. You can start with a blank canvas or choose one of the 900+ templates. Since you simply drag and drop the website design features to create your website, even those without any design experience can use Wix. 

Conclusion

Professional life coaches are extremely busy and their main preoccupation should be focusing on their clients. What they shouldn’t be doing is getting caught up with writing invoices and putting a complex scheduling system in place—and that’s why we have life coaching management software. 

Invest your time in delivering exceptional service and leave those repetitive admin duties to the best software for life coaches. Whether you want a one-stop-shop solution like Practice, Paperbell, Honeybook, or Delenta, or you want to build your toolbox on your own with individual apps, we hope that our life coaching software reviews will lead you to what you’ve been searching for.

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